Video meetings or webinars with video streaming, everyone knows it nowadays. Due to the Covid-19 crisis, these technologies have gained momentum and are almost impossible to imagine without. The benefits of this new form of communication are enormous and organizations are now more than ever implementing them as an essential part of their meeting programs or events.

You would think nothing but benefits? There are also several drawbacks.

  • Participants miss the real event experience;
  • There is no human contact;
  • There is little or no interaction.
To provide an answer, Auvicom is fully committed to the concept of Hybrid meetings and events. With this we try to approach the event experience as much as possible without violating the Covid safety rules.
Een hybride vergadering met een basisruimte met verschillende deelnemers en een active participatie van verschillende individuen.

A hybrid meeting in a main room with different participants and an active participation of different individuals.

What is a hybrid meeting?

The principle is simple. A hybrid meeting refers to the physical location of the participants. In such a meeting, a more limited group of people attending the meeting is in one and the same main room. Other participants join the meeting via a video platform. A sophisticated hardware setup in the main space ensures that the participants from outside can really “feel and perceive” the main space as if they were physically present.

An example: You invite as many covid-proof people as possible to a main room and you let the other group participate interactively via a video platform. We can propose our own streaming or conferencing platform (Lifesize, Vimeo, Youtube) but of course we can also perfectly use the platform of the customer (Zoom, Teams, Webex, Starleaf,…).

Een hybride vergadering met een basisruimte met verschillende deelnemers en een active participatie van verschillende individuen.

A hybrid meeting in a main room with several participants, an active participation of different individuals and a group of active and passive participants.

The main space is fully equipped with automatic or manned cameras (the latter for larger events). These perfectly image the speakers on the one hand, and with state-of-the-art microphones you also have a passive or non-passive audio capture on the other.

In addition, we provide a reverse experience by giving the external participants the opportunity to communicate as much as possible with the main meeting room. We do this by providing screens, cameras, microphones and speakers around the central screen and also divided into the main space, in order to enhance the “virtual gathering”. Thus, it seems as if every participant, wherever they are, is “present” in the main space.

Een hybride vergadering met een basisruimte met verschillende deelnemers en een active participatie van verschillende individuen.

A hybrid meeting in a large main room (event) with many different participants, an active participation of different individuals and groups with active and passive participants.

Interaction with the external participants can be via live video for smaller meetings or via SMS, chat box or special event apps in which Auvicom also guides you. Here we usually work with a moderator.

Auvicom offers you, in addition to the hardware and software and extensive technical knowledge, and especially its many years of experience. This way you can entrust your event to our expertise with confidence.